Asset Disposal Process Automation
The Asset Disposal process requires gathering critical information about an asset from multiple accounting systems throughout the organization followed by a series of approvals backed by a robust audit trail. Here’s how Princeton Blue automated the submission and processing of an Asset Disposal Form (ADF) to improve traceability, performance, and standardization of the Asset Disposal process for a global Life Sciences customer.
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About the Client
The client is a global Fortune 100 pharmaceutical company and offers one of the broadest portfolios in the industry for scientists, best-in-class products for pharmaceutical development and manufacturing, and a fully integrated service organization to support CDMO and contract testing across traditional and novel modalities. The client’s focus areas include infectious diseases and cardio-metabolic disorders.
Business Challenge
The legacy asset disposal process had become quite complicated over time and had several human tasks and activities. The following challenges contributed to the process inefficiencies:
- Poor User Experience: A highly complex manual ADF Request form without the capability to enforce validations and hide/show applicable fields based upon the type of disposal.
- Lengthy Process: Inability to automatically determine and route required disposal approvals led to manual intervention and longer cycle times.
- Manual Effort: A large amount of manual effort was required because the ADF form was not integrated with the underlying systems, requiring human intervention for mundane tasks.
- Error-prone Processes: Manual tasks in completing the ADF form led to errors in data entry.
- Lack of Visibility: The process stakeholders had no visibility into the status of the Asset Disposal Requests leading to painful follow-ups.
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The Solution
Princeton Blue used the Appian Low-code platform to create an innovative end-to-end workflow solution to automate the Asset Disposal process by standardizing the online interactive ADF with validation, guided entry, and integration with backend accounting systems.
The solution automated the process of approver’s lookup and validation, and managed the Asset Disposal process end-to-end with full traceability. The solution also enabled access to documents via links to the client’s document management system.
Benefits
After adopting this process automation solution, the client reported the following benefits in the Asset Disposal process:
Improved Cycle Time
Configurable Workflows
Improved Accuracy
Access to Information
Complete Traceability
Completely traceable audit records of every asset disposal managed in the system including ADF details, approvals, associated documents, and disposal number returned from the disposal system of record.
End-to-end Automation
Complete end-to-end management of the Asset Disposal process with tracking of pending actions, exceptions/issues, and required approvals.
Streamlined Approvals
Automated validation, routing and management of required approvers and approvals.
Improved Efficiency
Improved process performance and reduced data errors from elimination of manual data entry and fully automated asset disposal process.
Inventory Visibility
Access to Information
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Learn more about our Life Sciences Automation experience.
Benefits
- Reduced the new label approval cycle to under 6 months.
- Headquarters could initiate label update submissions in real time, with country participants retroactively completing steps within a highly visible and tracked system to synchronize with real-world deadlines.
- Inbuilt form validation in the system helped to reduce form-fill errors, improving accuracy, and reducing delays.