Lab Inventory Management

A global pharmaceutical company required a laboratory solution to manage data, workflow and collaboration needs of a lab that would support legacy systems already in place. Here’s how Princeton Blue addressed this while automating and streamlining the lab inventory management process for our client.

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    About the Client

    The client is a global Fortune 100 pharmaceutical company and offers high-quality products and services for diagnostics, research, development, and the manufacturing of biologics and novel therapies. The client’s focus areas include vaccine development and infectious diseases.

    Business Challenge

    The current lab inventory management process provided no flexibility in adapting to different situations due to the following challenges:

    • Rigid Workflow: Rigidity in defining rules and workflows thus limiting the flexibility provided to inventory teams.
    • Lack of Integration: Siloed systems resulting in a lack of visibility into inventory levels and order for samples.
    • Lack of insight into Inventory: Potential stock-outs leading to delays in experiment runs.
    • At-risk Experiments: Lack of alerts on experiment runs that are at risk when inventory has run out.
    • Poor User Experience: An outdated user experience that requires users to navigate to multiple legacy systems to find data.

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      The Solution

      Princeton Blue leveraged the Appian Low-code platform to create a fully integrated, mobile-ready Lab Inventory Management solution.

      The solution could be integrated with existing lab applications to optimize inventory for samples.

      With a flexible, rule-driven inventory management system the client was able to seamlessly manages the replenishment sample orders by considering the current inventory levels, future demands, orders in transit, and the time required for procuring each sample.

      Benefits

      After adopting the bespoke Lab Inventory Management solution, the client reported the following benefits in their process

      Improved Cycle Time

      Improved Cycle Time

      Reduced the new label approval cycle to under 6 months.
      Configurable Workflows

      Configurable Workflows

      Once a Label Change is approved at the global level, each country follows its own guidelines for submitting the label change to the local regulatory authority. The solution automates these tasks while providing real time transparency into the status of a label changes along with access to the right documents at a global.
      Improved Accuracy

      Improved Accuracy

      Built-in form validation in the system helped reduce form-fill errors, improve accuracy and reduce delays.
      Access to Information

      Access to Information

      The solution creates a set of inter-related records providing access to the right information and documents at a global level providing deep insight into label changes.
      Improved Cycle Time

      Improved Cycle Time

      Helped maintain optimal inventory levels for all samples.

      At Risk Experiment Alerts

      At-Risk Experiment Alerts

      Experiment owners were alerted when an inventory shortage was detected.

      Flexible Approval Workflows

      Flexible Approval Workflows

      Helped place new orders with appropriate approvals based on flexible and customizable workflows.
      Expedited Orders

      Expedited Orders

      The client benefitted from expedited order suggestions to avoid stock-outs.
      inventory visibility for lab inventory management

      Inventory Visibility

      The client had a 360-degree view of the sample inventory to plan experiment runs.
      Access to Information

      Access to Information

      The solution creates a set of inter-related records providing access to the right information and documents at a global level providing deep insight into label changes.

      Contact us to brainstorm more about the solution or how we can help you.

      Learn more about our Life Sciences Automation experience.

      Benefits

      After adopting the automated solution, the client reported the following benefits in their label change management process:
      • Reduced the new label approval cycle to under 6 months.
      • Headquarters could initiate label update submissions in real time, with country participants retroactively completing steps within a highly visible and tracked system to synchronize with real-world deadlines.
      • Inbuilt form validation in the system helped to reduce form-fill errors, improving accuracy, and reducing delays.
      Contact us to learn more about the solution or how we can help you.

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