EU-CTR

AUTOMATION SOLUTION FOR LIFE SCIENCES

Streamline and Automate your Clinical Submissions Process

Princeton Blue’s EU-CTR solution aims to streamline and automate the internal workflow process to create a set of documents for submission/transition under the new EU-CTR guidelines.

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    Business Drivers for Regulatory Submissions

    In January 2022, the European Union introduced a new Clinical Trials Regulation (CTR), repealing the earlier Directive 2001/20/EC, or CT Directive (CTD). The new EU-CTR regulation aims to harmonize the process of assessment and supervision of clinical trials throughout the EU.

    All Pharma companies operating in the EU must comply with EU-CTR for all new trials. Each submission requires careful identification of country-specific documents, and a workflow cycle that spans creation thru approval.

    These submissions are typically a set of documents created by various teams within the regulatory group of the pharmaceutical company.

    • These documents need to be created by personnel from various teams, reviewed, approved, and submitted in a timely manner.
    • Each document must be thoroughly reviewed and approved before submission.
    • Compliance requirements must be met with detailed audit trial and documentation.

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      Challenges with the Submissions Process

      Limitations of rudimentary tools: Often, the regulatory submission process is executed and tracked using rudimentary tools like Excel, SharePoint, and Email, limiting the flexibility in operations, and leading to lack of efficiency.

      Missing data integration: Lastly, regulatory submissions are often managed by old legacy systems that don’t talk to each other. Manual data management and an outdated user experience causes fatigue and creates data inconsistencies.

      No process transparency: Since a submission request can span multiple countries, rudimentary tools do not provide the visibility into the latest submission status, thereby limiting the regulatory team’s ability to take effective decisions, potentially delaying the regulatory submission.

      Reliance on individual expertise: Since each country has its own regulatory requirements driven by several factors such as product, and type of submission, amongst others, there is heavy reliance on an individual’s experience and expertise to drive this process.

      Streamlining the Internal Workflow for EU-CTR Submissions

      Princeton Blue’s EU-CTR solution automates the processing of creating and approving various types of regulatory documents using the Appian Low-code Process Automation technology.

      • The solution orchestrates the entire workflow from document identification to approvals until it is ready to be submitted to the CTIS.
      • Automates the identification of Part 1 and Part 2 documents.
      • Integrates and extends your existing applications that support regulatory operations to bring data and documents into the context of the process.
      • It provides an agile and modern user experience across different devices and form factors.
      • Provides insight into the submissions process via interactive graphical dashboards and reports and helps quickly identify and resolve bottlenecks.
      • The solution is also easily customized and adapts to your needs.
      Regulatory Submissions Workflow 1

      Key Highlights of the Solution

      Intelligent Document Processing

      Intelligent Document Processing

      Intelligent document ingestion automatically reads clinical supply orders received via email, ensuring accurate data extraction.
      Configurable Business Rules

      Configurable Business Rules

      Validate incoming orders, identify potential exceptions, and proactively address issues such as projected inventory stockouts, warehouse capacity bottlenecks, and lead time shortages.

      Flexible Workflows

      Flexible Workflows

      Streamline the fulfilment of clinical supply orders through automated processes, while proactively monitoring for potential bottlenecks and sending stakeholder notifications.
      Regulatory Compliance

      Regulatory Compliance

      Maintain a detailed audit trail to ensure adherence to local regulatory requirements and establish accountability.
      Mobile Enabled Modern UX

      Mobile-Enabled Modern UX

      Enjoy a superior user experience across devices, form factors, and platforms, enabling easy access and efficient management of clinical supplies operations.
      Interactive Dashboards and Reports

      Interactive Dashboards and Reports

      Gain in-depth insights into your clinical supplies operations with interactive and graphical dashboards and reports, empowering managers to make informed decisions.

      Key Highlights of the Solution

      Real time Temperature Monitoring

      Intelligent Document Processing

      Intelligent document ingestion automatically reads clinical supply orders received via email, ensuring accurate data extraction.
      At-risk Experiments

      Configurable Business Rules

      Validate incoming orders, identify potential exceptions, and proactively address issues such as projected inventory stockouts, warehouse capacity bottlenecks, and lead time shortages.
      Dynamic Business Rules

      Flexible Workflows

      Streamline the fulfilment of clinical supply orders through automated processes, while proactively monitoring for potential bottlenecks and sending stakeholder notifications.
      Flexible Workflows

      Regulatory Compliance

      Maintain a detailed audit trail to ensure adherence to local regulatory requirements and establish accountability.
      Increased Productivity

      Mobile-Enabled Modern UX

      Enjoy a superior user experience across devices, form factors, and platforms, enabling easy access and efficient management of clinical supplies operations.
      Increased Transparency

      Interactive Dashboards and Reports

      Gain in-depth insights into your clinical supplies operations with interactive and graphical dashboards and reports, empowering managers to make informed decisions.

      Key Features of the Solution

      • Automation of country-specific document identification via configurable business rules
      • Customizable workflows for defining and approving a submission request followed by subsequent life cycle of each document creation, approval, and finalization.
      • Integration with existing systems to pull and push data needed for the regulatory submission.
      • Automation of document organization with a Document Repository for easy retrieval and offline search.
      • Identification of potential bottlenecks and helps manage SLA compliance with active process monitoring.
      • Detailed audit-trail for compliance with regulatory requirements and driving accountability.
      • Superior user experience across all devices, form factors and platforms with a mobile-enabled modern design
      • In-depth insight into the regulatory submission operations via interactive graphical dashboards and reports.
      • Flexibility to easily make changes to execution parameters such as priorities, owners, due dates, and more, driven by the needs of the business.
      Enhanced Efficiency

      Enhanced Efficiency

      Streamline the clinical supplies shipping process, reduce manual work, and automate workflows, resulting in significant time savings and improved operational efficiency. Minimize delays, errors, and bottlenecks for timely delivery of clinical supplies.
      Improved Trial Timelines

      Improved Trial Timelines

      By effectively managing the supply chain and addressing challenges such as unpredictable lead times, stockouts, and warehouse capacity bottlenecks, the solution helps maintain the planned timelines of clinical trials. Avoiding delays ensures the timely completion of trials, accelerating time to market for new drugs.

      Greater Compliance

      Greater Compliance

      The solution incorporates configurable business rules and maintains a detailed audit trail, enabling pharmaceutical companies to comply with complex GxP and regulatory guidelines. Mitigate non-compliance risks and associated costs, ensuring adherence to local regulatory requirements throughout the clinical supplies shipping process.

      Enhanced Visibility

      Enhanced Visibility

      Gain comprehensive visibility across the supply chain, empowering clinical operations managers with real-time insights and data-driven decision-making capabilities. Monitor processes, identify potential bottlenecks, and proactively address issues to maintain smooth operations.
      Reduced Costs

      Reduced Costs

      Optimize transportation, storage, and handling costs associated with clinical trial materials. By efficiently managing inventory, avoiding stockouts, and improving overall supply chain operations, the solution helps pharmaceutical companies better manage and control costs.
      Superior User Experience

      Superior User Experience

      Experience a modern, mobile-enabled user interface that offers an intuitive and user-friendly design. Access the solution across different devices, form factors, and platforms, ensuring convenience and ease of use for all stakeholders involved in the clinical supplies shipping process.

      Key Features of the Solution

      Process Improvement

      • Automation of Part 1 and Part 2 document identification via configurable business rules
      • Customizable workflows for defining and approving documents.
      • Flexibility to easily make changes to execution parameters such as priorities, owners, due dates, and more, driven by the ever-changing business needs.

      Process Monitoring and Compliance

      • In-depth insight into the submissions process via interactive graphical dashboards and reports.
      • Proactive identification of potential bottlenecks to ensure SLA compliance with active process monitoring.
      • Detailed audit-trail for compliance audits and driving accountability.

      Integration

      • Integration with existing systems to pull and push data as and when needed in the process.
      • Automation of document organization with a Document Repository for easy retrieval and offline search.

      User Experience

      • Intuitive user experience across all devices, form factors and platforms with a mobile-enabled modern design.
      • Easily customized and adapted to your needs.

      Watch the EU-CTR Solution Demo

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